Zero Inbox method adds an hour to your working day
Zero Inbox method adds an hour to your working day
I was finishing up my own work week, and I started wondering if the Zero inbox method is familiar to the rest of you? It really saves a lot of time in your day. The Zero Inbox method adds an hour to your work day, even more if email has been the disruptive tirade that you now put to rest.
How do really effective people manage their email?
Want to know how really effective people manage their email? It's actually very simple, but requires a bit of discipline and can be challenging to follow for that very reason.
Not everyone will be able to achieve this discipline straight away, but don't give up, try it for several weeks. If you don't already have this in place - try it. It's the best method ever.
Who writes here?
The blog is written by a marketing pro-turned-professional-organiser, a mother of three, Henna Paakinaho from Pirkanmaa, Finland. I have strong track record managing both home and demanding career in busy years. Through Ruuhkaton I help my clients to focus on their everyday life instead of unnecessary stuff. Nice to have you here!
What is Zero inbox all about?
The idea is that nothing lives in the incoming folder. Messages are processed and moved out of the inbox immediately after processing.
You need to put a time in your calendar for dealing with emails: when do you deal with emails? Is it once a day, twice a day or three times a day?
If you work in customer service, I understand the need for more frequent processing, but even then you should set aside times in your working day when the email doesn't ring and you can concentrate without interruption.
How does Zero inbox work?
When the processing time arrives, all incoming messages will be processed. They are either calendared, responded to immediately or put on a to-do list.
They don't stay in the inbox - they are moved out. This way, after processing, the inbox is empty, hence the name Zero inbox.
If you need tailored organisational help in Pirkanmaa, Finland for your home, I'm happy to help. I am a trained professional organiser Henna Paakinaho and organise homes via my company Ruuhkaton arki .
I offer free consultation and a satisfaction guarantee for my work. Call 044 324 9483 or send me a message henna@ruuhkaton.fi
Why is the Zero Inbox method important?
This saves a huge amount of cognitive capacity and energy. This means that you spend your energy for the day on promoting important areas of focus, not jumping here and there reacting to the clicks of an email.
This is important: turn off all notifications, beeps and red balloons. Do not use them again. They interrupt the focus every time they beep or appear on the screen. Turn them off - you'll protect your concentration and add up to an hour of productive work time to each day.
Deal with messages at the agreed times each day and respond to them when you decide. Very simple, a little challenging to implement, but extremely rewarding in many ways when you succeed.
Try this already next week! If this tip helped you, please like and share with a friend who could benefit from this. And if you need some concrete help managing your calendar or inbox, get in touch.
